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Listing Procedures

Section 1 – Listing Procedures Definitions:


Wherever the word “filed” is used herein shall refer to input in the Multiple Listing Service (MLS). Wherever the term “Listing Agreement” is used herein shall refer to the “Exclusive Right to sell“ or exclusive agency agreements.

Mandatory Types:
Listings of the following types, located within the service area of MLSSAZ, taken by Participants on a “Listing Agreement” shall be delivered to the MLS, in the form of a “Profile Sheet,” or input directly into the MLS system within two (2) business days after all necessary signatures of the Sellers have been received by the listing Broker:

a) Single Family Residence, Townhouse/Condominium, Manufactured or Mobile Home for sale or exchange;
b) Vacant lots and acreage for sale or exchange.
c) Two-Family, three-Family and Four-Family residential buildings for sale or exchange.

If the seller(s) requests that the input of the listing be delayed for any reason, a Coming Soon/Exempt/Delayed Authorization Form must be completed, signed, and submitted to the MLS within two (2) business days of its signing by seller(s). Amended 3/2020) (M)

Non-Mandatory Types:
Listings outside the service area of MLSSAZ will be accepted by the MLS if submitted voluntarily. Such listings, if submitted, shall be subject to the rules and regulations of MLSSAZ.

Non-Mandatory types include:

a) New Home Construction
b) Commercially zoned buildings for sale, lease, or exchange
c) Commercially zoned buildings with business included for sale or exchange
d) Farm and Ranch properties for sale or exchange
e) Rental properties

Clear Cooperation
Within one (1) business day of marketing a property to the public, the listing broker must submit the listing to the MLS for cooperation with other MLS participants. Public marketing includes, but is not limited to, flyers displayed in windows, yard signs, digital marketing on public facing websites, brokerage website displays (including IDX and VOW), digital communications marketing (email blasts), multi-brokerage listing sharing networks, and applications available to the general public. (Adopted 11/19) (M)

Note – Clear Cooperation applies to all Mandatory Types only.

If the seller refuses to permit the listing to be disseminated by the service, the participant may then take the listing (office exclusive) and such listing shall be filed with the service but not disseminated to the participants. Filing of the listing should be accompanied by a Coming Soon/Exempt/Delay Authorization Form signed by the seller that he does not desire the listing to be disseminated by the service. Listing shall be filed with the MLS in accordance to Section 1.6 of these Rules and Regulations.

Section 1.6 – Exempt/Delayed Listings:
A seller may elect to delay or not permit a listing to be disseminated by the MLS under the following conditions: If a seller elects to delay or refuses to permit the listing to be disseminated by the MLS, the Broker may then take the listing, but not enter the listing into the MLS. A Coming Soon/Exempt/Delay Authorization Form shall be submitted to the Service within two (2) business days after all necessary signatures have been obtained by the broker and accompanied by a certification signed by the seller. The listing broker shall maintain the signed documents. (Amended 2/10) Listings in the Exempt/Delayed status may not be marketed to the public unless in the status of Coming Soon per the requirements of the Clear Cooperation rules dictated in Section 1 of these Rules and Regulations.

A delayed listing that has been submitted as Exempt/Delayed will show the listing date as the date the Exempt/Delayed status expires and the listing is to be made available to the MLS for publication to the membership.

Section 1.10 – Status Definitions

  • Active – Active properties with no offers or contingencies. Online Offers Only – Used for any property where offers are submitted online, such as online auctions.
  • Active Contingent – An offer has been accepted but the seller is still permitting showing appointments and is accepting backup offers.
  • Pending Short Sale Approval – seller has accepted an offer and is awaiting short sal approval from the lender.
  • Signature Pending – Seller has verbally accepted an offer and is pending a signature(s).
  • Cancellation Provision – there is a provision to cancel the current offer with a replacement offer.
  • Pending – An offer has been accepted and the seller is not allowing showing appointments or backup offers.
  • Temp off Market – The seller has requested that the property be temporarily taken off market. Listing may be brought back on market without a new listing agreement.
  • Expired – Listing agreement has expired.
  • Canceled – Listing agreement has been canceled.
  • Closed – Property has been sold.
  • Coming Soon – The seller has signed a Listing Agreement and has authorized the listing broker to withhold the listing from public display within the MLS. Coming Soon listings are disseminated to other MLS Participants.

Section 1.27 – Coming Soon Listings
A Coming Soon listing is a listing taken by a Participant on a “Listing Agreement” that is, by direction of the Seller to be withheld from public dissemination within the MLS. A Coming Soon/Delayed/Exempt Authorization Form shall be executed by the seller and kept on file with the Listing Broker. Coming Soon Listings shall be entered into the MLS with the status of Coming Soon within two (2) business days and are subject to the conditions of the Clear Cooperation rules dictated in Section 1 of these Rules and Regulations.

1.27.1 – Coming Soon Timeframe
Listings may stay in the Coming Soon status for up to 21 calendar days from the commencement of the Listing Agreement.
Listings will automatically be placed in the Active status on the go live date specified on the Coming Soon/Exempt/Delayed Authorization Form. Listings may not revert to the Coming Soon status for any reason. A property may not be returned to the Coming Soon status unless it has been relisted with a different brokerage or unless it is off market for 30 days.

Seller may authorize an early entry in the MLS by executing the Coming Soon/Delayed Input Date Modification & Input Approval section of the Coming Soon/Delayed/Exempt Authorization Form.

Days on Market (DOM) start when the listing transitions to Active status.

1.27.2 – Showings on Coming Soon Listings
Showings are allowed during the period of the Coming Soon Status at the direction of the Seller(s). Listing brokers shall provide showing procedures, instructions and restrictions within Showing Instruction field in the MLS.

1.27.3 – Coming Soon
Listings in the Coming Soon status will not be distributed through IDX/Broker Reciprocity and will not be included in any marketing or syndication feed from the MLS.

1.24 – Property type Definitions
(J) New Construction: New Construction is defined as builder owned and not previously occupied.

Section 26 – Schedule of Fines for Violations
Clear Cooperation Policy Violation minimum amount $500.00